PandaDoc Pricing: Plans, Limits and Real Cost (2026)

Plans

We make Loop, a Mac app that also shares and signs documents. Everything about PandaDoc on this page comes from PandaDoc's own pages, read on 6 November 2026, and we link the page for each figure we could. Our two shorter pages, Loop vs PandaDoc and PandaDoc Alternatives, give the headline prices. This page goes through what sits behind them.

These are US dollars for one seat. PandaDoc's pricing page says prices exclude taxes, and we read it in a rendered browser, because the site refuses plain downloads, once with its Monthly and Annually switch on each setting. Each yearly total is the monthly figure times 12, worked out in a script.

• The saving is $192 a seat a year. The page says "Save up to 46%". That is Starter ($420 down to $228, 45.7 percent). Business saves 24.6 percent, the same $192.
• The monthly column has no stated term. The page does not say whether it is month to month. PandaDoc's Master Services Agreement says a monthly plan renews every month.
• Business is sold through a demo button. The pricing page's Business button reads Request a demo, while Starter's reads Start a free trial, and the page says the trial lasts 14 days. The page also prints "No credit card required" under Business, and PandaDoc's trial help article, dated 2 October 2026, says new trial accounts start on Business Monthly.
• Enterprise and per-document pricing have no figure. The page says Enterprise is per seat or per document, with Get a quote, and offers a document-based package with unlimited seats through Talk to sales.

Included

PandaDoc's comparison table on the same page marks each feature as ticked, minus, optional or limited. These are some of the rows where the plan changes, as the table showed them on 6 November 2026.

Business also adds payments and passcode, SMS and ID verification. Every plan, Free included, gets real-time notifications, an audit trail, a signature certificate, signing order, unlimited storage, inline comments and the mobile app. Business, on the pricing page, also lists deal rooms, up to three of them.

For recipient verification, the pricing table says annual plans only, while PandaDoc's plan comparison help article marks it as a paid add-on or extra fee.

The pricing page disagrees with itself in more than one place. The Free card lists a rich media drag and drop document editor, while the table puts a minus under Free for Document editor. The card says Free has "Limited API access", the table ticks API for Free, and its API row says documents made by the API are included in the 5 a month. The Free plan guide gives a monthly Free account 25 documents created a month by API, within its 5 sends, and the API pricing page says 60 documents a year. We could not tell which is current.

Free Plan

PandaDoc's Free plan guide, which said "Updated today" when we read it on 6 November 2026, gives these limits.

Four details matter more than the table suggests.

• Which number is right. The guide says new Free accounts are monthly, with 5 a month, and older annual Free accounts get 60 a year. PandaDoc's free e-signature page gives 5 a month in one place and 60 a year in others. We use the guide's reading.
• What is counted. The pricing table calls the Free allowance a 5 a month shared limit on documents created. The guide says you can create unlimited documents and that only sent ones count.
• Links. The guide says Free and trial accounts cannot send a document containing a link, and that hyperlinked email addresses count. Remove them and upload again, or move to a paid plan. The trial article words it more softly, saying documents with hyperlinks may be restricted.
• Starting out. The Free guide says a new account can send up to 5 documents in its first 14 days, and gets a fresh 5 on day 15. PandaDoc's trial article says a 14-day trial allows up to 50 documents on a business email, and 5 on a personal one. We could not tell whether those are two trials or one. Moving back to Free later makes content library items inaccessible, and templates beyond five have to be deleted before new ones are made.

Seats

PandaDoc's plans charge per seat. The sums below use the yearly column, with taxes excluded as the pricing page states, and were worked out in a script.

On the monthly column, five seats are $175 a month on Starter ($2,100 a year) and $325 a month on Business ($3,900). PandaDoc's own pricing breakdown, dated 21 August 2026, uses the same $325 and $245 for five Business seats.

• A seat is anyone who can create. That post says any user with an assigned seat counts, whatever their role.
• Outsiders need no seat. The same post says a Collaborator, someone outside your organization, can view and comment on documents shared with them but cannot create documents.
• Cutting seats may not cut the bill. The billing help article says a seat change takes effect in the next billing cycle. The Master Services Agreement says removing a licensed user does not reduce the fees payable. We did not test which one governs a cut in the middle of a term.

Credits

A Usage Credit is spent each time a document is created by software instead of by a person in the editor. The billing help article lists the paths that spend one: Automations, Bulk Send, Forms, the API, Zapier and Make. Connecting an account, searching, reading and checking a document's status are free.

The grants are one time. They expire after 30 days on monthly billing, or at the end of the yearly cycle, and the help article says recurring credits must be bought as add-ons after that.

Once credits are used up, API creation stops on Starter and Business. Everything else carries on, and the pricing page's FAQ says the excess is billed at the rate on your order form, and "you will be charged up to $5 per document created" if the form has none. A form or Zapier flow that makes 100 documents past your credits could therefore cost up to $500 (100 times $5).

No price for a credit pack is published on any page we read. Starter and Business customers on monthly billing add a recurring credit add-on under Settings, then Billing. Business on yearly billing, and Enterprise, buy through PandaDoc's sales team.

Add-Ons

The comparison table's footnote says some rows require usage credits or a paid add-on. Only one add-on price was published on a page we read.

The $39 a month per account for HubSpot External Automation appears only in the 21 August 2026 breakdown, which also says Salesforce is available for an optional fee without giving a figure. The pricing table marks Salesforce as requiring a paid add-on, Email whitelabeling and Premium Support as optional, and the others as above.

PandaDoc also sells a separate API plan: $40 a month after a trial, for 40 documents a month. It is built for developers, not for a person who signs contracts.

Terms

This is the part of PandaDoc's price that is not on the price list. It comes from the Master Services Agreement, which printed "Updated December 10, 2025" when we read it. Checkout may show its own terms, and we did not open one.

• Cancelling. Unless agreed otherwise in writing, orders are non-cancelable and fees are non-refundable. The term is a commitment for its full length, whatever the invoice schedule, so paying in instalments does not shorten it.
• Renewing. Unless an order says otherwise, seats and other units renew for a year at a time unless either side gives written notice of non-renewal at least 30 days before the term ends. Monthly plans are the exception, below.
• Renewal price. PandaDoc can raise the price for a renewal term by notice. The renewal price is the greater of the published price or what you paid, and discounts and promotions do not carry over.
• Monthly plans. They renew every month at the rates published then, with no price rise notice. Cancel before a renewal and you keep access to the end of that month.
• Late payment. PandaDoc may charge 1.5 percent a month on overdue amounts, plus its collection costs.
• Leaving. After an agreement ends you can ask within 60 days to retrieve your content, and after that it may be deleted.
• Changes. PandaDoc can revise the agreement by publishing a new one. Continued use counts as acceptance unless you object in writing within five days.

The help center's cancellation steps say a Cancel subscription button may not appear, and then point to your account manager. PandaDoc's own breakdown says that cancelling six months into a year-long commitment leaves the plan running until the year ends. We found no refund window on the pricing page or in the help pages we read.

Years

The yearly column first, one seat, taxes excluded, at today's list prices.

And the monthly column, for the same seat.

These hold only while the list price holds. The renewal term above lets PandaDoc charge more than you paid.

Choosing

By job, from the cheapest plan that covers it.

• A few documents, no spend. Free: 5 a month on a new account, two recipients, five templates, no links in the file.
• Many documents, just for you. Starter at $228 a year, or $420 monthly. It still has five templates, no custom branding and no recipient's analytics.
• Your logo, quotes, CRM links and approvals. Business at $588 a seat a year, or $780 monthly, through a demo request.
• Documents made in bulk by software. Budget for Usage Credits first. Enterprise and per-document pricing are by quote.

For the same question about other signing tools, see our DocuSign pricing post and the free e-signature options post.

Loop

Loop is a Mac app by Theodore HQ that turns a file you already have into your own branded, tracked link. It fits one narrow case: you have finished the document elsewhere, you send from a Mac, and you want to know who opened it and have it signed without a yearly plan. Per our compare page:

• Price. $49 once for one person, $199 once for a team of five or $349 once for ten. There is no per-seat charge and no free plan, only a trial.
• Branding. Your logo, colours and typeface, on your own domain.
• Signing. The reader types their full name on a Sign Here spot you place, up to 12 a document. The signed copy is a PDF with a last page recording who signed, when and where.
• Tracking. Opens and the time each reader spends on each page, with a Mac notification while Loop is running.

Loop's trial lasts 14 days from the first time you open it, with no payment to start, and a small "Shared with Loop" badge shows on your pages during the trial. Your files sit in your own Cloudflare account, which is free up to 10 GB. Past that, Cloudflare bills you, at $0.015 per GB-month on its pricing page, updated 30 October 2026, which says there is no charge for egress bandwidth. Reading a file counts as a Class B request, free up to 10 million a month and $0.36 per million after that.

Limits

Loop is not a PandaDoc replacement, and nothing here says its signature is equal to PandaDoc's.

• It has no document editor, quotes, CRM, payments or approvals. You write the proposal somewhere else.
• Its signature is a typed name with a record page. It is not a legal-grade audit trail, and it does not check who the signer is. The email is checked for format only.
• It does not hold a file back until it is signed. Require Signature puts an email form in front, and the file is readable after it.
• It sends no email. You paste the link into your own message. When a named signer has not signed after a few days, Loop's reminder opens a new draft in your own mail app rather than sending anything, and notifications are Mac notifications while Loop runs.
• It does no bulk send, web forms or identity checks.
• It works from a Mac only. Readers open the link in a web browser.
• It is not free after the trial.

Whether a typed-name signature is enough for a document is a question for you or your lawyer.

Method

On 6 November 2026 we read PandaDoc's pricing page in a rendered browser, with its US dollar prices, with both billing positions, its comparison table icon by icon and its FAQ. We also read the Master Services Agreement, the billing and Free plan help articles, the pricing breakdown of 21 August 2026, the free e-signature page and the API pricing page. We bought no plan, opened no checkout and asked for no demo.

We could not confirm:

• Whether Business can be bought without a demo. The pricing page says Request a demo, yet the trial article says trials start on Business Monthly.
• Prices for credit packs, Salesforce, Premium Support, the email domain add-on, Enterprise and per-document packages. None is published on a page we read.
• Which terms checkout shows. We read the Master Services Agreement only.
• How a mid-term seat cut is billed. The help center and the agreement differ.
• Whether Free has a document editor. The card and the table differ.